The Trusts & Estates Litigation Practice Assistant will preferably have 1-3 years of experience with a law firm or file management organization.
Responsibilities include but are not limited to: managing files and documents within our document management system by creating files, profiling and organizing documents, pulling files for meetings, and ensuring files are complete and organized. The Trusts & Estates Litigation Practice Assistant will prepare general correspondence with accuracy and adhere to the JKZ formatting guidelines. This position requires that the Trusts & Estates Litigation Practice Assistant be extremely detail-oriented, organized, critical about accuracy, spelling and grammar and possess the ability to prioritize and follow up. This is a very fast paced environment, and the Trusts & Estates Litigation Practice Assistant must be able to multitask and assist attorneys with a voluminous caseload. This role requires a self-starter who is willing and open to learning new skills as well as taking initiative and being proactive.
The Trusts & Estates Litigation Practice Assistant will also have other administrative tasks as assigned.
Essential Duties and Responsibilities, including but not limited to:
- Handling sensitive and confidential information
- Scanning and profiling documents to our document management system
- Maintaining and inputting file information in our document management system
- Recording documents with county recorder’s offices
- Assisting with incoming and outgoing mail
- Coordination with couriers for delivery of documents
- File management including updating, indexing, printing and organizing files, and ensuring accuracy within client files
- Other administrative projects as assigned
Education and Experience
- 1-3 years recent experience as a Practice Assistant or other administrative assistant position in a law firm or file management organization preferred